Privacy Notice
Date of Last Update: 25 May 2018
Overview
The information that we hold at Peterborough Take Note Community Choir is held on the basis so that we can provide a contractual service with our members to help them to enjoy and get the most out of the choir as possible.
We take the security of the personal information that we hold about you very seriously.
What Information we hold about you?
We hold the following personal information about you that includes:
Basic Contacts details. For example: name, email address, contact address.
Activity. We also keep a record of rehearsals you have been to and events that you have taken part in. We may also hold images and audio recordings of you as part of your activity in the choir.
What do we do with your information?
All information that we hold is strictly to provide our membership services to the choir members.
Any information that is required from a legal basis will be stored and maintained indefinitely. As an example, records of payment.
All non-statutory information will be removed from digital and paper-based systems one year after your involvement ends with Peterborough Take Note Community Choir.
What Information do we need?
All of the information that we ask you for is required to allow us to contact you and keep you up to date as a member of the choir.
We also may hold emergency contact information or any medical information that you may have provided to us for safety purposes.
Who do we share your information with?
We currently share your personal information with the following organisations:
Email/Website forms. The company that hosts our emails and also the website company that looks after our website have technical access to potential information sent to us via email of by contact forms on the website. However our tech providers are contracted to safeguard this data and not to use it themselves.
None of your personal information is sold or passed onto other parties without your express permission.
All organisations that we select as suppliers to provide business functions are checked for compliance with GDPR and how they look after and safeguard any data that is held on you.
Your Individual Rights
We take your privacy and the security of information that we hold about you very seriously. This policy outlines what we do with your information and why we require it. We will notify you if this policy changes.
You have the right to know what data and information we hold on you. If you would like to see this you can make a request by email or verbally and we will provide you a response within one calendar month.
If any of the information we hold about you incorrect, please let us know and we will rectify this as soon as possible.
If you feel that we hold any information about you that we shouldn’t have, or if we are using your information in a way that you do not agree with or using it for something you don’t agree with, please let us know, and we will provide a response within one calendar month.
If you require, we can provide information and data held on you in a structured, commonly used and machine-readable format.
We do not use any of your personal information for automated decision-making.
Changes to the Privacy Policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy. You can determine when this Privacy Policy was last revised by checking the “Date of last update” legend at the top of this Privacy Policy.
Contact Details
If you have any query relating to this policy, please do not hesitate to contact us.
Cookie Policy
What are cookies?
Cookies are small pieces of data, stored in text files, that are stored on your computer or other device when websites are loaded in a browser. They are widely used to ‘remember’ you and your preferences, either for a single visit (through a ’session cookie’) or for multiple repeat visits (using a ‘persistent cookie’). They ensure a consistent and efficient experience for visitors, and perform essential functions such as allowing users to register and remain logged in. Cookies may be set by the site that you are visiting (known as ‘first party cookies’), or by other websites who serve up content on that site (‘third party cookies’).
The use of cookies is now standard for most websites. If you are uncomfortable with the use of cookies, you can manage and control them, allowing or blocking them through your browser, including removing cookies and revoke consent by deleting them from your ‘browser history’ (cache) when you leave the site or at any moment.
To learn more about cookies configuration, please check your browser help. Here you will find info about most popular browsers:
You need to be aware that if you do not accept cookies this site or part of it may not work properly
Types of cookies
- ‘Session’ cookies remain in your browser during your browser session only, ie until you leave the website.
- ‘Persistent’ cookies remain in your browser after the session (unless deleted by you).
- ‘Performance’ cookies collect information about your use of the website, such as webpages visited and any error messages; they do not collect personally identifiable information, and the information collected is aggregated such that it is anonymous. Performance cookies are used to improve how a website works.
- ‘Functionality’ cookies allow the website to remember any choices you make about the website (such as changes to text size, customised pages) or enable services such as commenting on a blog.
Use of cookies on this website
To give you the best experience on the cookie management side, we classify cookies of this website in four categories, based on their purpose: Strictly Necessary, Functionality, and Performance.
The following tables explain the way in which we use cookies on this website. List created on the 14th May 2018.
Strictly Necessary:
These cookies are strictly necessary for this website and its features to work properly. E.g.: authentication cookies.
| Cookie | Cookie Name | Expiration Time | Description |
| WordPress | wordpress_test_cookie | session | WordPress test cookie |
| WordPress | Wp-settings | >1 year | WordPress also sets a few wp-settings-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface. |
| WordPress | wp-settings-time- | >1 year | WordPress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface. |
| Simple WP Membership | simple_wp_membership | 1 month | Used for the Membership plugin to check for logged in users, authenticate log-ins and to allow visitors to browse through the pages of the Website while remaining logged in. |
| Simple WP Membership | swpm_in_use | 1 month | Used for the Membership plugin to check for logged in users, authenticate log-ins and to allow visitors to browse through the pages of the Website while remaining logged in. |
| Simple WP Membership | swpm_session | Session | Membership login session. |
| All-in-One Event Calendar | ai1ec_calendar_url | Session | Used to display upcoming events. |
Functionality:
These cookies enable us to improve the functionality and usability of our website and to provide various features. E.g.: Functionality cookies can be used to store search results, language, character dimensions.
| Cookie | Cookie Name | Expiration Time | Description |
| Cookie Policy Plugin | euCookie | 1 month | Used to check if a visitor has agreed to our cookie policy. |
Performance:
These cookies collect information about how you use websites. Performance cookies help us, for example, to identify especially popular areas of our website. In this way, we can adapt the content of our websites more specifically to your needs and thereby improve what we offer you.
| Cookie | Cookie Name | Expiration Time | Description |
| Google analytics | _ga | 2 years | Used to distinguish users. |
| Google analytics | _gid | 24 hours | Used to distinguish users. |
| Google analytics | _gat | 1 minute | Used to throttle request rate. |
| Google analytics | AMP_TOKEN | 30s – 1yr | Contains a token that can be used to retrieve a Client ID from AMP Client ID service. Other possible values indicate opt-out, inflight request or an error retrieving a Client ID from AMP Client ID service. |
| Google analytics | _gac_ | 90 days | Contains campaign related information for the user. If you have linked your Google Analytics and AdWords accounts, AdWords website conversion tags will read this cookie unless you opt-out. Click here to learn more. |
Third party cookies
Cookies are set on some pages by third party products and services. Some pages use third party services or software, such as maps, online videos or social networking features. Many of these services may set cookies in your browser. Here are a list of third party cookies on this website:
| Cookie | Cookie Name | Expiration Time | Description |
| Google Calendar | __utmz, __utma, __utmb, N_T, PP_TOS_ACK, SNID, GAPS, NID, PREF, S | All the cookies are immediately deleted or expire within 4 months, except for PREF and GAPS, which last for 2 years. | Google set a number of cookies on any page that includes a Google Calendar. While we have no control over the cookies set by Google, they appear to include a mixture of pieces of information to measure the number and behaviour of Google Calendar users, as well as information about which calendar you are viewing, and which tab you are currently on. Various unique identifiers stored, except for PREF which stores your options such as preferred zoom level. |
| Google Maps | SID, SAPISID, APISID, SSID, HSID, NID, PREF | Most of the cookies expire 10 years after your last visit to a page containing a Google Map. | Google set a number of cookies on any page that includes a Google Map. While we have no control over the cookies set by Google, they appear to include a mixture of pieces of information to measure the number and behaviour of Google Maps users. |
| SoundCloud | SID, LOGIN, _INFO, use_hotbox, PREF, SSID, watched_video_id_list, __utma, __utmz, demographics, VISITOR_INFO1_LIVE | Most of the cookies expire 10 years after your last visit to a page containing a Soundcloud file. | SoundCloud set a number of cookies on any page that includes an embedded SoundCloud audio file. While we have no control over the cookies set by SoundCloud they allow users to watch listen to audio files on this website. |
| YouTube | SID, LOGIN, _INFO, use_hotbox, PREF, SSID, watched_video_id_list, __utma, __utmz, demographics, VISITOR_INFO1_LIVE | Most of the cookies expire 10 years after your last visit to a page containing a YouTube video. | We embed videos on our website from YouTube. YouTube set a number of cookies on any page that includes a YouTube Video. While we have no control over the cookies set by YouTube, they are used for profiling and targeting for advertising, to track video statistics such as views and store user preferences. Click here to learn more. |
| Vimeo | __utma, __utmb, __utmc, __utmv, __utmz, last_page, embed_preferences, has_logged_in, stats_start_date, stats_end_date, CAL, GAPS, N_T, S_adsense, adsenseReferralSourceId, adsenseReferralSubId, adsenseReferralUrl, adsenseReferralUrlQuery, APISID, HSID, NID, PREF, SAPISID, SID, SNID, SSID | Most of the cookies expire 10 years after your last visit to a page containing a Vimeo video. | We embed videos on our website from Vimeo. Vimeo sets a number of cookies on any page that embeds a Vimeo video. While we have no control over these cookies, they appear to include a mixture of pieces of information to measure the number and behaviour of Vimeo viewers, to hold information about current viewing video settings as well as a personal identification token, if you are logged into Vimeo. Click here to learn more. |
| auth_token, guest_id, _twitter_sess, kdt, personalization_id, external_referer, dnt, remember_checked_on. | Most of the cookies expire 10 years after your last visit to a page containing a Twitter feed/button. | Twitter set a series of cookies on any page that includes a Twitter feed. Click here to learn more. | |
| csrftoken, mid, rur, urlgen | Most of the cookies expire 10 years after your last visit to a page containing an Instagram feed. | Used to display Instagram feed on the website. |
